Welcome and thank you for choosing to be a participant in The BC Bike Show.

Please take a moment to read the exhibitor manual, which will provide you with all the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible rates & service.

The Show Office will be set up at the Vancouver Convention Centre, on Friday, February 28, 2025 at 9am and management will be available to assist you for the duration of the Show.

Table of Contents

GENERAL INFORMATION

Show Location

Vancouver Convention Centre East
Hall A  – East Building
999 Canada Place
Vancouver, British Columbia,
V6C 3C1

Show Dates & Times

Saturday, March 1, 2025 | 10:00 am – 6:00 pm
Sunday, March 2, 2025 | 10:00 am – 5:00 pm

Exhibitor Move-in Times

Friday, February 28, 2025 | 9:00am – 7:00 pm

Exhibitor Move-Out Dates & Times

Sunday, March 2, 2025 | 5:00 pm – 10:00 pm

Produced By

National Event Management
Suite #102
260 Town Centre Blvd.,
Markham ON
L3R 8H8
Tel: (905) 477-2677 or (800) 891-4859

Exhibitor Coordinator

Estelle Aliwalas
Tel: 905 477-2677 or (800) 891-4859 Ext 287
Email: estelle@nationalevent.com

Exhibitor Checklist

Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts” please note booking deadlines.

CHECKLIST

AUDIO / VISUAL RENTALS

DISCOUNT BOOKING DEADLINE: February 6, 2025
PRE-SHOW BOOKING DEADLINE: February 24, 2025

Audio Visual is not supplied to your booth. If you require Audio Visual equipment, you can place your order online with Proshow using the link below.

ONLINE ORDERING LINK 

Please direct all questions to:
Vancouver Convention Centre Exhibitor Services
Tel: +1-604-647-7480
Email: exhibitservices@vancouverconventioncentre.com 

For inquiries outside of Service Desk hours/Office Hours and during Show Open, exhibitors can call or text Guest Services Operation Centre at 604-647-7299. They are available 24/7.

An Exhibit Services Desk will be open during exhibitor move-in times and the first 2 hours of show open. Exhibitors can make on-site orders and requests here but will be subject to late rate pricing.

Booth Accessory Packages

BOOKING DEADLINE: February 7, 2025

An all-inclusive, booth accessory package is available which contains a draped booth, 1 black-skirted table (6 feet long x 30 inches high), 2 chairs, and an electrical outlet. One table will be included if your package is for a 10 x10 booth or larger. If you did not order at the time of booking and wish to have this package, please complete the order form below.

There are no substitutions to this package.

ALL-INCLUSIVE PACKAGE ORDER FORM

BOOTH CLEANING

DISCOUNT BOOKING DEADLINE: February 6, 2025
PRE-SHOW BOOKING DEADLINE: February 24, 2025

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming, please complete the online order form below.

ONLINE ORDERING LINK 

Please direct all questions to:
Vancouver Convention Centre Exhibitor Services
Tel: +1-604-647-7480
Email: exhibitservices@vancouverconventioncentre.com 

For inquiries outside of Service Desk hours/Office Hours and during Show Open, exhibitors can call or text Guest Services Operation Centre at 604-647-7299. They are available 24/7.

An Exhibit Services Desk will be open during exhibitor move-in times and the first 2 hours of show open. Exhibitors can make on-site orders and requests here but will be subject to late rate pricing.

BOOTH INSTALLATION & DISMANTLING

BOOKING DEADLINE: February 7, 2025

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

Should you require assistance setting up or dismantling your booth, you may avail services from our Show Decorator, LEVY.

To access LEVY’s online ordering system please visit log on to their online portal below:
ONLINE ORDERING LINK

You will be prompted to either register as a new exhibitor OR sign in as a returning exhibitor.
• If you do not know your booth number please enter “0” (zero)
• Note: Online ordering available until February 21, 2025

For more details, please see online ordering instructions form below.
ONLINE ORDERING INSTRUCTIONS

If you prefer, you may also fill out the form below and send to operations@levyshow.com. 
BOOTH INSTALL & DISMANTLE FORM
PAYMENT FORM

Please direct all questions to:
Levy Show Services
Tel: (604) 277-1726
Fax: (604) 277-1736
Email: operations@levyshow.com

Coupon

Prior to the show we will email you an electronic discount coupon, so that your database of clients, friends and followers can purchase tickets at a discounted rate. Coupons are a valuable pre-show marketing tool that gives you added exposure and raises awareness to increase traffic to your booth. There is no limit to the amount of times that you may share with your database and social media network.

Customized E-Coupon
We would also like to offer a customized e-coupon that includes your logo for you to e-mail to your database and post to all of your social media channels to promote your presence at the show! Please complete the form below and upload a high-resolution logo in .jpeg, .eps, or .pdf format. The completed custom coupons will be distributed approximately 2-3 weeks before the show.

CUSTOM COUPON REQUEST FORM
DEADLINE OF LOGO SUBMISSIONS: February 4, 2025

CUSTOMS BROKER

Cross Connect Customs & Logistics is our designated official customs broker to coordinate customs clearance of goods destined for The Outdoor Adventure Show. Please make sure you contact them at least one month prior to the event to arrange your customs needs.

 If you have any questions, please contact:

 Cross Connect Customs & Logistics
Email: info@crossconnectcl.com 
Tel: 416-726-7229

TRANSPORTATION AND CUSTOMS FORMS

Electrical

DISCOUNT BOOKING DEADLINE: February 6, 2025
PRE-SHOW BOOKING DEADLINE: February 24, 2025

Electrical is not supplied to your booth. If you require an electrical hookup, please order online here:

ONLINE ORDERING LINK 

Please direct all questions to:
Vancouver Convention Centre Exhibitor Services
Tel: +1-604-647-7480
Email: exhibitservices@vancouverconventioncentre.com 

For inquiries outside of Service Desk hours/Office Hours and during Show Open, exhibitors can call or text Guest Services Operation Centre at 604-647-7299. They are available 24/7.

An Exhibit Services Desk will be open during exhibitor move-in times and the first 2 hours of show open. Exhibitors can make on-site orders and requests here but will be subject to late rate pricing.

Exhibitor Badges

DEADLINE: February 7, 2025

We have implemented a new automatic badge system to simplify the request process. Exhibitors are provided with up to a maximum of 6 personalized name badges based on the size of your booth. Badges will be available for pick up at the Show Office during move-in and must be worn to gain admittance to the Show.

Visit the Exhibitor Registration Portal to register your booth staff for the BC Bike Show. You can visit this portal at any time to manage your company’s staff badges. You will need to enter your Access Code to manage your company’s account. Your Access Code will be emailed to the main contact from your company roughly 8 weeks before show date.
If you have not received your access code, please contact exhibitors@nationalevent.com and indicate BC BIKE SHOW in your email request.

HOW TO REGISTER BADGES – INSTRUCTIONAL VIDEO 

Food Sampling

APPLICATION DEADLINE: January 31, 2025

The Vancouver Convention Centre retains the exclusive right to provide and control all food & beverage services for any event held at the Vancouver Convention Centre.

Food & beverage samples are limited to products manufactured, processed, or distributed by the respective Exhibitor. Exhibitors may only offer samples for the purpose of promoting their merchandise or services. Home-prepared food and alcoholic beverages are not permitted.

If you are handling food at your booth you will require a temporary hand washing station (See example diagram below). If handling raw meat, fish or poultry – a two-compartment sink with hot and cold running water under pressure is required.

Sampling portions including pre-packaged foods are limited to four (4) ounces of liquid (non-alcoholic) and one (1) ounce of food only.

If you are planning to sample food or beverage products at the show, you must comply with the rules and regulations and submit the following:

1. Please send the below information to Yvonne Yick at YYick@vancouverconventioncentre.com & estelle@nationalevent.com by January 31, 2025
   
   1. Company / Booth Name:
   2. Booth Number:
   3. Point contact for booth:
   4. Point contact’s email cell phone number:
   5. Detailed list of the products to be sampled:
   6. Quantities of each item to be sampled:
   7. Are products to be sampled pre-packaged or prepared onsite?
   8. Exhibitors approved for product sampling must be 100% self-sufficient on the show floor with all necessary equipment required for service. The Vancouver Convention Centre does not rent equipment or permit use of the facilities fridges/freezers. Power for your booth can be ordered through VCC Exhibitor Services.  
      
2. Please complete the Temporary Food Services Application and send it to Estelle Aliwalas (estelle@nationalevent.com). Ensure that all pages of your application are completed in full. Failure to do so will result in a request for resubmission.

 TEMPORARY FOOD SERVICES APPLICATION

Please be advised that your application is due 14 days prior to your event otherwise a $50.00 administration late fee will be charged if the application is processed. Applications may be rejected if received less than 14 days.

Required Certification

All FOODSAFE Level 1 certificates issued in British Columbia will expire every 5 years.   For more information about getting recertified visit: www.foodsafe.ca/recertify.html

Please note that the Refresher course can only be taken by individuals who completed their FOODSAFE Level 1 certification in the Province of BC.  Individuals who have taken other food safety training programs or programs outside of BC are not eligible for the Refresher course.

If you have general inquiries, please contact the Temporary Events team (temporaryevents@vch.ca). They will get back to you as soon as possible.

TEMPORARY HANDWASHING STATION EXAMPLE
TEMPORARY FOOD SERVICES APPLICATION 
RULES AND REGULATIONS 

Important Note: There is no guarantee late applications will be reviewed, processed or approved.

Free Admission Passes

Prior to the show, 10 free admission passes will be mailed to the shipping address provided on your contract. These passes may be used to invite your clients or special guests to the show. Physical passes are not to be handed out on site unless you are leaving them at the Will Call desk for pick-up. Please email your sales representative if you would like to provide an alternate mailing address for the tickets.

We will also be e-mailing you a unique promo code that is valid for 5 free ticket registrations to share with people you would like to digitally invite as special guests.

Hotel

HotelPlanner is one of the world’s top providers of individual, group and corporate travel bookings, specializing in unique “Closed User Group” discount rates.
Book your hotel stay for the show through HotelPlanner.com. Click Here for the best rates available:

BC Bike Show Link 

Or

BOOKING DEADLINE: January 28,2025

Rooms and discounted rates will be available until hotel is sold out.

We have obtained a group rate of $289.00 + taxes at The Pan Pacific Vancouver.

Pan Pacific Vancouver
300-999 Canada Place
Vancouver, BC V6C 3B5
Canada

Reservations may be made by calling by booking online HERE.

ICE

BOOKING DEADLINE: February 14, 2025

If you require ice, please click on the link below. Ice ordering is under catering section.

ONLINE ORDERING LINK 

Please direct all questions to:
Vancouver Convention Centre Exhibitor Services
Tel: +1-604-647-7480
Email: exhibitservices@vancouverconventioncentre.com 

For inquiries outside of Service Desk hours/Office Hours and during Show Open, exhibitors can call or text Guest Services Operation Centre at 604-647-7299. They are available 24/7.

An Exhibit Services Desk will be open during exhibitor move-in times and the first 2 hours of show open. Exhibitors can make on-site orders and requests here but will be subject to late rate pricing.

Insurance

Insurance for booth/show

Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

Transportation Insurance

Show Management is NOT responsible for damages caused during the transportation of your products.  We strongly recommend purchasing transportation insurance when booking your shipments.

Liability

Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

Insurance Supplier
If you do not already have insurance for the show, you may contact:

Exhibitor Insurance
Phone: 905-695-2971
Toll Free: 1-866-836-9066
info@exhibitorinsurance.com

Exhibitor Insurance Brokers.com is offering a special price for the show at $175 + taxes. Please click on the link here to access their form:
ONLINE EXHIBITOR INSURANCE  

If you prefer, you may also fill out the form below and send to info@exhibitorinsurance.com.

EXHIBITOR INSURANCE FORM

Loading Docks

The Vancouver Convention Centre has a loading dock management system powered by Voyage Control.

* Information regarding Voyage Control bookings will be sent out closer to the show. *

Important: All exhibitors are required to wear WorkSafeBC approved high-visibility vests at all times during move-in and move-out periods. For exhibitors that do not own a personal safety vest, safety vests are available for purchase on Vancouver Convention Centre’s online ordering platform and will be stored at the Exhibit Services Office for pickup during event move-in. Alternatively, vending machines are available throughout the venue offering safety vests for purchase. The vending machines are located at the West Loading Bays and East Delegate Concourse.

Dollies and pump trucks will be available for your use. If you require a forklift to move material from the dock to your booth, a forklift will be available to you. However, if you have excessive forklift requirements, please contact Estelle Aliwalas (estelle@nationalevent.com)  to discuss your needs. Charges may apply.

LOADING DOCK RESTRICTIONS: East Loading docks can NOT accommodate any transport vehicles larger than a 5-ton truck. A pup or 53’ trailer will not have access to loading docks. 

Deliveries for the East building should be directed to the East truck route located at the foot of Howe Street where it meets Canada Place.

The East truck route has one-way access along the east side of the East building leading to East Loading Bays and East Exhibit Hall Overhead Doors. The East Truck Route is 16’ wide (4.88 m) and has an incline of 3’6″ (1.07 m) over a 35′ (10.67 m) section, as well as an overhang with a clearance of 13’11” (4.24 m) at the access point to the exhibit halls. The incline will allow standard 40’ (12.19 m) to 53’ (16.15 m) trailers with a bottom clearance of at least 12″ (30.48 cm) to enter the East Exhibit Halls. Low-bed trucks and other low riding vehicles may have difficulty clearing the ridge at the top of the East Truck Route incline. Parking is not permitted on the truck route, which must always remain free of stationary vehicles and storage materials 

There are four loading bays at the East Loading Dock that can accommodate semi-trailers up to 30′ (9.14 m) in length. Each West Loading Bay measures approximately 360 ft2 (33.45 m2), with a width of 12′ (3.66 m), a length of 30′ (9.14 m), an overhead clearance of 13’10” (4.22 m), and a dock height of 52” (132 cm). All East Loading Bays are equipped with dock levelers.

Exhibit Halls A and C have limited drive-on access through roll-up doors for full-sized trailers.

Measurements of roll-up doors are as follows:
East Exhibit Hall A: 19′ (5.79 m) high, 17’6″ (5.33 m) wide

Maximum length of vehicles for drive-on access to exhibit halls is as follows:
East Exhibit Hall A: 73.5’ (22.41 m)

Please do not deliver freight or load and unload at hotel entrances or elevators. Freight elevators can hold up to 10,000 lb.

Move-In Instructions

Move-in Times | Friday, February 28, 2025 | 9:00 am – 7:00 pm

* SPECIFIC MOVE-IN HOURS – Information regarding Voyage Control bookings will be sent out closer to the show. *

• All exhibitors must officially register before setting up. Exhibitors will not be permitted to set up during show hours.
• All exhibits must be set up by 8:00 pm Friday. 
• The aisle carpet will be in place Saturday morning. Dollies and carts WILL NOT be permitted on the carpet.  Hand-carried items only may be brought in on Saturday.
• Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

If you can hand-carry your material to your booth, we encourage you to do so.  Simply park in the Convention Centre Parking garage and use the elevators to bring your material to the show floor. This will avoid line-ups for you.

Move-out Instructions

Move-out Times: Sunday, March 2, 2025 | 5:00pm – 10:00 pm

* SPECIFIC MOVE-OUT HOURS – Information regarding Voyage Control bookings will be sent out closer to the show. *

Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so.

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited. A fee will be charged if you move out early, as there are attendees still in the hall who have paid to attend the show.

All material must be removed by 10:00 pm

Items left on the show floor after move-out will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked-up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

Parking

Our event is located in the East Building of the Vancouver Convention Center, therefore, we recommend that you park at 999 Canada Place (East Building) – Indigo Lot #034. 

For pricing information, please visit their website https://canadaplace.parkindigo.com/rates.html or contact:

Indigo Canada Place
Tel: 604 684 2251
Toll Free: 1 866 856 8080
Email: canadaplace@group-indigo.com 

Parking spaces may be reserved at: https://indigoneo.ca/en/long-term-and-cruise-ship-parking#book-a-space

Indigo offers solutions for parking needs ranging from short term visitors to monthly parkers, hotel guests, event exhibitors and cruise ship guests. For current rate information, please see: https://indigoneo.ca/en/long-term-and-cruise-ship-parking

Located at the north end of Howe Street at Canada Place, this two level self-pay parking facility has 750 stalls and is accessible 24 hours per day from the Canada Place entrance. Entrance and exit is off of Canada Place at the foot of Howe Street with an additional exit to Waterfront road on P2. Vehicle clearance is 6’9″.

Enter at the foot of Howe Street, obtain ticket from dispenser and proceed to Level P1 or P2 for parking (please see Parking Map)

 Use Convention Centre/Hotel elevators from parking to access the Vancouver Convention Centre

(do not use World Trade Centre elevators). For Convention Level: Press “G” for Registration, Ballrooms & Exhibits. For Meeting Rooms: Press “M” If arriving from alternate parking locations, enter the Vancouver Convention Centre through the lobby doors located to the west of the hotel entrance.  Ballrooms and Exhibition Halls are at lobby level.

Plumbing

DISCOUNT BOOKING DEADLINE: February 6, 2025
PRE-SHOW BOOKING DEADLINE: February 24, 2025

If you require plumbing in your booth, please order online here:

ONLINE ORDERING LINK 

Please direct all questions to:
Vancouver Convention Centre Exhibitor Services
Tel: +1-604-647-7480
Email: exhibitservices@vancouverconventioncentre.com 

For inquiries outside of Service Desk hours/Office Hours and during Show Open, exhibitors can call or text Guest Services Operation Centre at 604-647-7299. They are available 24/7.

An Exhibit Services Desk will be open during exhibitor move-in times and the first 2 hours of show open. Exhibitors can make on-site orders and requests here but will be subject to late rate pricing.

Rules & Regulations

Diagram #1: Sample of the drape provided for your booth
Diagram #2: Sample of display allowance

Upright banners & products must be within 4’ from the back drape, and a maximum of 8’ high. The front 6’ of the booth must be clear above 4’.

Booth Display & Restrictions

• Diagram#1 shows the drapes that are provided as a part of your booth cost.
• Diagram#2 shows the allowed clearance for displays, banners, and products within your booth.
• No exhibit may exceed a maximum height of 8 ft.
• Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
• The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
• Any exceptions to this must have pre-approval from Estelle Aliwalas (estelle@nationalevent.com).

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage

No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring

Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below or you are welcome to bring in your own at your own cost. See Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

This only applies to companies that choose to place carpet or flooring on top of the existing carpet.

This only applies to companies that choose to place carpet or flooring on top of the existing carpet.
It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.
Here are the models of two-faced tapes that are authorized by the facility.

• Polyken 105c LPDE
• Scapa 274004
• DC W002A

If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

If you would like to install your carpet on top of the existing carpet, please contact Estelle Aliwalas (estelle@nationalevent.com).

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

Demonstrations/Distributions

Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.

Fire Regulations

All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.

National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Estelle Aliwalas (estelle@nationalevent.com).

FIRE REGULATIONS

Animals in the Show

The facility’s policy prohibits the presence of animals unless they are used as a service dog. Permission must be obtained from the facility for any exception. Please contact Estelle Aliwalas (estelle@nationalevent.com) regarding approval and the necessary forms.

Helium Balloons

Helium balloons are prohibited in most venues. There is a large retrieval fee, charged to the exhibitor when balloons are lost. Please contact Estelle Aliwalas (estelle@nationalevent.com) if you wish to use helium balloons in your display.

Mechanical Conveyances

Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance

National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

SHIPPING & DELIVERIES

Shipping Direct to Show: February 28, 2025

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only.  Your materials will be left at the dock until you arrive.  To move your items to your booth space, pump trucks and dollies will be available at no charge.  Should you require assistance or the use of a forklift, please contact Estelle Aliwalas (estelle@nationalevent.com) as charges may apply.

Please address shipments to:
Exhibitor Name, Booth # _______
c/o THE OUTDOOR ADVENTURE SHOW & BC BIKE SHOW
VANCOUVER CONVENTION CENTRE-EAST
HALL A/B/C
999 CANADA PLACE
VANCOUVER, BC

Contact Guest Services : 604-647-7299

The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier;

Cross Connect Customs & Logistics
Email: info@crossconnectcl.com
Tel: 416-726-7229

TRANSPORTATION AND CUSTOMS FORMS
SHIPPING LABEL – EAST BUILDING

Pre-Show Shipping

If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the Show at no charge and deliver them to the show on move-in day.

Please address Advance Warehouse Shipments to:
Exhibitor Name, Booth # _______
c/o THE OUTDOOR ADVENTURE SHOW & BC BIKE SHOW
ABF ADVANCE WAREHOUSE
27450 55th AVE
LANGLEY TOWNSHIP, BC
V4W 3Y1

To request a quote, please complete the below order form and email to:

Cross Connect Customs & Logistics
Email: info@crossconnectcl.com
Tel: 416-726-7229

TRANSPORTATION AND CUSTOMS FORMS
SHIPPING LABEL – EAST BUILDING

Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.

You may choose to use another carrier however, keep in mind that not all carriers deliver and pick up during our scheduled move in/move out times.

Show Decorator (to order tables, chairs, accessories, etc.)

BOOKING DEADLINE: February 7, 2025

Carpet, 8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from the Show Decorator, LEVY.

To access LEVY’s online ordering system please visit log on to their online portal below:
ONLINE ORDERING LINK

You will be prompted to either register as a new exhibitor OR sign in as a returning exhibitor.
• If you do not know your booth number please enter “0” (zero)
• Note: Online ordering available until February 21, 2025

For more details, please see online ordering instructions form below.
ONLINE ORDERING INSTRUCTIONS

If you prefer, you may also fill out the form below and send to operations@levyshow.com. 
FURNITURE & ACCESSORIES ORDER FORM
PAYMENT FORM

Please direct all questions to:
Levy Show Services
Tel: (604) 277-1726
Fax: (604) 277-1736
Email: operations@levyshow.com

Show Guide Ad & Sponsorship Opportunities

There are a number of ways to increase your brand awareness at our shows. Additional ad space is available in our Show Guides that are distributed to attendees and sponsorship recognition includes show guide space, on-site signage, & online presence. Please email bikeshow@nationalevent.com for more information.

Signage Installation

DISCOUNT BOOKING DEADLINE: February 6, 2025
PRE-SHOW BOOKING DEADLINE: February 24, 2025

Note: Please note that your banner and booth structure should be limited to the space directly above your booth. Any other configurations must be approved by Show Management prior to the show.

ONLINE ORDERING LINK 

Please direct all questions to:
Vancouver Convention Centre Exhibitor Services
Tel: +1-604-647-7480
Email: exhibitservices@vancouverconventioncentre.com 

For inquiries outside of Service Desk hours/Office Hours and during Show Open, exhibitors can call or text Guest Services Operation Centre at 604-647-7299. They are available 24/7.

An Exhibit Services Desk will be open during exhibitor move-in times and the first 2 hours of show open. Exhibitors can make on-site orders and requests here but will be subject to late rate pricing.

Telephone / Internet / WIFI

DISCOUNT BOOKING DEADLINE: February 6, 2025
PRE-SHOW BOOKING DEADLINE: February 24, 2025

If you require a telephone or internet line, or access to Wi-Fi in your booth, please complete the online order form below.

ONLINE ORDERING LINK 

Please direct all questions to:
Vancouver Convention Centre Exhibitor Services
Tel: +1-604-647-7480
Email: exhibitservices@vancouverconventioncentre.com 

For inquiries outside of Service Desk hours/Office Hours and during Show Open, exhibitors can call or text Guest Services Operation Centre at 604-647-7299. They are available 24/7.

An Exhibit Services Desk will be open during exhibitor move-in times and the first 2 hours of show open. Exhibitors can make on-site orders and requests here but will be subject to late rate pricing.

Vehicles on Show Floor

DEADLINE FOR APPLICATION: February 2, 2024

All display vehicles must be approved and must abide by the arrival and departure schedules and procedures established by Show Management. Please contact Estelle Aliwalas (estelle@nationalevent.com) with vehicle make/model, height, width, and length for display vehicle approval.

When motorized vehicles are approved for use, a protective sheet of visqueen, tarpaulin or comparable material May be required to eliminate damages from leaks of gas, oil, etc., at the exhibitor’s expense. Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Measurements of roll-up doors are as follows:
East Exhibit Hall A: 19′ (5.79 m) high, 17’6″ (5.33 m) wide

Maximum length of vehicles for drive-on access to exhibit halls is as follows:
East Exhibit Hall A: 73.5’ (22.41 m)

Any vehicles to be displayed are subject to the following conditions:

• Vehicles must be clean and dry
• In carpeted areas, poly adhesive carpet protection film must be placed under entire vehicle (and along move-in/out path)
• Drip pans must be placed under vehicle
• Keys must be left with Operations Manager and stored in GSOC.
• Fuel tanks may not contain more than 1/4 tank of fuel (pressurized nitrous oxide tanks must be emptied)
• Fuel caps must be taped or locked shut
• Engines must be inoperable (battery/ignition disconnected, or vehicle locked and hood inoperable from outside vehicle)

• For safety reasons, the use of spray bottles for cleaning and detailing of display vehicles is prohibited inside, as the overspray can create a slippery and therefore dangerous floor surface.

Exhibitors must provide Show Management with a set of keys, the contact name, and phone number of the person responsible to remove the vehicle(s).